There is created a functional unit of city government known as the administration department under the general administration and direction of the city manager.
(Ord. 1506 § 2, 2015)
Administration shall be responsible for providing the following functions:
(a) 
Legislative analysis and intergovernmental relations;
(b) 
Public information, insurance, and risk management;
(c) 
The city clerk's office:
(1) 
The city clerk shall be appointed by the city manager, with the approval of the city council, and will serve at the pleasure of the city manager. The city clerk shall administer a functional division of city government within the administration department;
(2) 
In addition to other duties as may be assigned by law or by the city manager, the city clerk shall:
(A) 
Attend all meetings of the city council and agency for community development and shall prepare the minutes of such proceedings,
(B) 
Have custody of and be responsible for the city seal and all books, official files, papers, correspondence and archives belonging to the city committed to the clerk's custody,
(C) 
Prepare and maintain an index of all records in the clerk's custody,
(D) 
Administer and supervise the city's and agency's records management program,
(E) 
Administer and supervise all municipal elections,
(F) 
Administer all oaths and take affidavits in matters relating to city business,
(G) 
Administer and supervise the publication of legal notices and ordinances and, if appropriate, prepare fair and adequate summaries of such ordinances for publication, which shall be reviewed by the city attorney and city manager before being published,
(H) 
Attest the signatures of city officers and documents that have been executed as authorized by resolution, ordinance or statute,
(I) 
Perform such other duties relating to the office as shall be required of him or her by law, ordinance or the city council/agency,
(J) 
Provide administrative supportive services to city officers and employees for required conflict of interest filings,
(K) 
Provide information from the Secretary of State and/or Fair Political Practices Commission to candidates in municipal elections and administer candidate filings,
(L) 
Keep a register of claims and indexing system for litigation involving the city as directed by the city manager,
(M) 
Accept and process subpoenas and summons and other legal process unless an administrative regulation designates acceptance and process by another department or officer of the city,
(N) 
With the approval of the city manager, the city clerk may deputize subordinates who shall perform such duties required by law to be performed by the city clerk as the city clerk may delegate and direct,
(O) 
The city clerk shall execute a bond in the amount set by the city council by resolution, upon recommendation of the city attorney in accordance with California Government Code Section 36518,
(P) 
With approval of the city manager, the city clerk may deputize subordinates who shall perform such duties required by law to be performed by the city clerk as the city clerk may delegate and direct.
(Ord. 1506 § 2, 2015; Ord. 1598, 3/21/2023)