[Ord. 1168, §1]
The city shall prepare an annual budget for each fiscal year. The annual budget shall present a complete financial plan for the ensuing budget year and shall include at least the following information:
(a) 
A budget message describing the important features of the budget and major changes from the preceding year.
(b) 
Estimated revenues to be received from all sources for the budget year, with a comparative statement of actual or estimated revenues for the two (2) years next preceding, itemized by year, fund and source.
(c) 
Proposed expenditures for each department, office and other classification for the budget year, together with a comparative statement of actual or estimated expenditures for the two (2) years next preceding, itemized by year, fund, activity and object.
(d) 
The amount required for the payment of interest, amortization and redemption charges on the debt of the city.
(e) 
A general budget summary.
[Ord. 1168, §1; Ord. 3923, §1]
(a) 
In no event shall the total proposed expenditures from any fund exceed the estimated revenues plus any unencumbered balance or less any deficit estimated for the beginning of the budget year.
(b) 
In order to maintain an effective reserve balance for proper cash management procedures and adequate emergency reserves, it is the policy of the City Council to maintain a twenty-five percent (25%) General Fund reserve balance. The reserve shall be computed as twenty-five percent (25%) of the operating expenses (less grants, pass-through expenses, and debt service lease payments) of the General Fund. For emergency purposes, the City Council can reduce the reserve balance with a two-thirds (2/3) vote of the City Council.
[Ord. 1168, §2]
The budget officer shall review all the expenditure requests and revenue estimates, after which he shall prepare the proposed budget as defined in this Article. All officers and employees of the city shall cooperate with and provide to the budget officer such information and such records as he shall require in developing the budget.
[Ord. 1168, §2]
After the budget officer has prepared the proposed budget, he shall submit it, along with such supporting schedules, exhibits and other explanatory material as may be necessary for the proper understanding of the financial needs and position of the city, to the city council. He shall submit at the same time complete drafts of such orders, motions, resolutions or ordinances as may be required to authorize the proposed expenditures and produce the revenues necessary to balance the proposed budget.
[Ord. 1168, §3]
The city council may revise, alter, increase or decrease the items contained in the proposed budget, subject to such limitations as may be provided by law; provided, that in no event shall the total authorized expenditures from any fund exceed the estimated revenues to be received plus any unencumbered balance or less any deficit estimated for the beginning of the budget year.
[Ord. 1168, §4]
Except as otherwise provided by law, the city council shall, before the beginning of the fiscal year, approve the budget and approve or adopt such orders, motions, resolutions or ordinances as may be required to authorize the budgeted expenditures and produce the revenues estimated in the budget. Thereafter the city council shall not increase the total amount authorized for expenditure from any fund, unless city council adopts a resolution setting forth the facts and reasons making the increase necessary and approves or adopts an order, motion, resolution or ordinance to authorize the expenditures.
[Ord. 1168, §5; Ord. 3923, §2]
(a) 
During the budget year City Council may authorize the transfer of any unencumbered balance or portion thereof from the expenditure authorization of one (1) department, office, classification or fund to another, subject to such limitations as may be provided by law.
(b) 
The City Council shall prescribe annually, through the adoption of the budget, the inter-fund transfers needed to reflect the full cost of all operations. Overhead or indirect costs provided by general administration, finance, engineering and legal shall be assigned to the respective enterprise and governmental funds as prescribed by Council. Said costs will be assigned to all funds as a percent of total expenditures. A detailed explanation justifying the transfers shall be provided to City Council as requested.
[Ord. 1168, §6]
The budget or the orders, motions, resolutions or ordinances as may be required to authorize the expenditures proposed in the budget as finally approved and any orders, motions, resolutions or ordinances to increase the total amount authorized for expenditures adopted shall remain on file with the city clerk for three (3) years and shall be public records and open to inspection. To each copy so filed the budget officer shall attest to the fact that preparation and adoption procedures were conducted in the manner prescribed in this Article.
[Ord. 1168, §7]
If, at the beginning of any fiscal year the city council has not approved or adopted and filed the budget and the expenditure orders, motions, resolutions or ordinances required by this Article for the current fiscal year and except as otherwise provided by law, the several amounts authorized in the expenditure orders, motions, resolutions or ordinances for the next preceding fiscal year for the objects and purposes specified in such expenditure orders, motions, resolutions or ordinances, so far as the amount shall relate to operation and maintenance expenses, shall be deemed to be reappropriated for the several objects and purposes specified in such expenditure orders, motions, resolutions or ordinances, until such time as the budget and the expenditure orders, motions, resolutions or ordinances for the current fiscal year are approved or adopted and filed as required in this Article.
[Ord. 1168, §8]
The expenditure orders, motions, resolutions or ordinances approved or adopted and filed as provided in this Article, and the transfers made as provided in this Article, shall constitute the authorization for the expenditure of money for the budget year. No expenditure of public moneys shall be made unless it is authorized as provided in this Article.
[Ord. 3365, §1]
(a) 
During the existence of the half-cent sales tax known as the City of Rolla Parks and Recreation Sales Tax, there shall be established a Depreciation Reserve and Equipment Replacement Account from the proceeds of City of Rolla Parks and Recreation Sales Tax as follows:
(1) 
Annually, the City Council shall direct the Finance Director to deposit a minimum of three hundred thousand dollars ($300,000.00) in an interest-bearing account or note, for the purpose of maintaining a Health and Recreation Center and Outdoor Aquatic Facility Reserve Account, provided there are sufficient proceeds from the sales tax beyond the debt service schedule.
(2) 
The principal and interest of this account shall not be drawn upon nor spent without City Council authorization as to the purpose and need of the expenditure. Such funds are intended to be used for the capital replacement of major fixtures, furniture and equipment, the upgrade or expansion of the facilities, and the repair of major building components (i.e.: roof, HVAC) to ensure the long term viability of the Health and Recreation Center as well as the Outdoor Aquatic Facility.
(3) 
Deposits invested in this account shall only continue during the duration of the City of Rolla's half?cent Parks and Recreation sales tax; through December 31, 2013; however, the cumulative deposits will remain in the Reserve Account indefinitely (or until exhausted for the stated purpose).
(b) 
Any remaining sales tax proceeds, beyond the prescribed debt service schedule and the depreciation reserve and equipment replacement account deposit prescribed herein, will remain in the recreation center and pool fund until released by formal Council action or a future vote of the citizens of Rolla.
[Ord. 3621, §1; Ord. 3655, §2; Ord. 3702, §2]
All monies received from Fee-In-Lieu of Land Dedication (See Section 42-27 (6)) and the sale of any park property shall be deposited in a separate fund called the Park Land Reserve Fund. Other funds may be deposited into this account as deemed appropriate by the City Council.
(a) 
The principal balance in this fund shall not be drawn upon or spent without a super majority vote (two-thirds (2/3)) of the full Council. Such funds are intended to be used for the purchase of new parkland or park development.
(b) 
The interest accrued in this fund shall be deposited in said fund. Accumulated interest can be used for a variety of park improvements subject to Council approval through the annual budget or subsequent Council action.