[CC 1985 § 10-22; 1977 Code]
As used in this Article, the following terms shall have the meanings indicated:
NON-RECORD
Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included within the definition of "record" as used in this Article, and are hereinafter designated as "non-record" materials.
RECORD
Any document, book, paper, photograph, map, sound recording or other material, regardless of physical form or characteristics, made or received pursuant to law or in connection with the transaction of official business.
[CC 1985 § 10-23; 1977 Code]
A. 
The records of the City shall be kept in the custody of the City Clerk.
B. 
The City Clerk may delegate to a subordinate or to another City official authority to have temporary custody of City records, after satisfying himself/herself as to the safety of said records.
[CC 1985 § 10-24; 1977 Code]
A. 
All records made or received by or under the authority of or coming into the custody, control or possession of local officials in the course of their public duties are the property of the City and shall not be mutilated, destroyed, transferred, removed or otherwise damaged or disposed of, in whole or in part, except as provided by law.
1. 
No record shall be destroyed or otherwise disposed of unless it is determined that the record has no further administrative, legal, fiscal, research or historical value.
2. 
Non-record materials or materials not included within the definition of "record" may, if not otherwise prohibited by law, be destroyed at any time, if same have the approval of the Missouri Local Records Board.
3. 
Records of the City may be disposed of or destroyed without the approval of the Missouri Local Records Board, if the same is permitted by the State Municipal Records Manual. Records may be retained for a period of time longer than the minimum retention period required by the State Municipal Records Manual at the discretion of the City Clerk.